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CHIEF INTERNAL AUDITOR

TERMS OF REFERENCE FOR CHIEF INTERNAL AUDITOR

I.   Background context

The Ministry of Infrastructure is a technical Ministry with the mission of ensuring sustainable infrastructure development in five infrastructure sub-sectors, namely Transport, Energy, and Habitat, Meteorology as well as Water supply and Sanitation and to participate in economic growth initiative with a view of enhancing the social well fare of the population.   Also, provides coordination and oversight function to its Agencies that include Energy, Water and Sanitation Authority (EWSA), Rwanda Transport Development Agency (RTDA), Rwanda Housing Authority (RHA), ONATRACOM-Public Transport Company and Rwanda Meteorology Agency (RMA). The Ministry of Infrastructure is specifically responsible for planning and policy development, designing national infrastructure development strategies, monitoring and evaluation of implementation of policies, strategies, programs and projects.

II.   Core responsibilities

The main responsibility of Chief Internal Auditor is to provide, in terms of the Code of Practice, a high quality, independent audit service to MININFRA which provides assurances of internal controls and overall governance arrangements.

Internal audit (IA) is expected to evaluate and provide objective assurance and advisory about the effectiveness of the Ministry of Infrastructure (MININFRA)’s risk management, internal controls and governance processes.

Internal audit (IA) assists MININFRA in accomplishing its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of the Ministry's risk management, control, and governance processes.

The scope of Internal audit (IA)’s work extends not only to the Ministry but also to the projects under its supervision.

III.   Required Profile

-  He/she should demonstrate a work experience in financial audit and in depth knowledge in public accountancy of not less than 5 years;

-  A university degree in accountancy or finance with a full certification in professional accountancy such as CPA, ACCA etc .  Holding a CIA certification will be a plus.

-  Ability to work and write in English.

 

IV.   Professional Standards:

Internal Audit (IA) staff shall govern themselves by adherence the Institute of Internal Auditors' code of Ethics.

The Institute's International Standards for Professional Practice of Internal Auditing shall constitute the operating procedures for the department.

The Institute of Internal Auditors' Practice Advisories will be adhered to as applicable. In addition, IA will adhere to the Government manual of Government policies and procedures as well as to the Government Internal Manual.

 

V.   Reporting

The Chief Internal Auditor reports to the Audit Committee and copies to the Permanent Secretary of the Ministry and the Government Chief Internal Auditor. The Audit Committee also assesses Internal audit (IA) 's organizational structure, mandate and operating budget to ensure that these are appropriate and sufficient to meet agreed activities. The Chief Internal Auditor has free and unrestricted access to the Chair and Vice-Chair of the audit committee.

 

VI.   Independence

All Internal audit (IA)’s activities shall remain free of influence by any element in the Ministry, including matters of audit selection, scope, procedures, frequency, timing, or report content to permit maintenance of an independent and objective mental attitude necessary in performing the function.

Internal audit (IA) shall have no direct operational responsibility or authority over any of the activities it reviews. Accordingly, it shall not develop nor install systems or procedures, prepare records, or engage in any other activity which would normally be considered management or staff's responsibility.

VII.   Audit Scope

IA's scope encompasses the examination and evaluation of the adequacy and effectiveness of the organization’s governance, risk management process, system of internal control, and the quality of performance in carrying out assigned responsibilities to achieve the Ministry’s stated goals and objectives. It includes:

 

1. Review of management, organisational, operational, accounting, internal control and other business system;

        2. Review controls over revenues, expenditure, assets and liabilities;

3.Making recommendations in relation to the improvement of systems and monitoring the performance of systems against targets and correct classification and allocation of revenue and expenditure accounts;

        4. Review compliance with prescribed financial and operational policies, plans and procedures for ensuring effective control over expenditure of the entity;

       5. Review operations or programs to ascertain whether results are consistent with established objectives and goals;

        6. Performing value for money (economy, efficiency and effectiveness), best value and similar audits;

       7. Assess and review the practice in place to safeguard assets and, as appropriate, the verification of the existence of the assets;  and the systems in place to account for assets and the extent to which the assets are safeguarded from losses of all kinds whether arising from waste, extravagance, inefficient administration, fraud or other causes;

        8. Review the effectiveness and reliability of systems, including computer systems, within Ministry

       9. Assess and review the appropriateness, reliability and integrity of financial and management information and reports issued by the entity;

       10. Identify inherent and fraud risks within each process area being audited;

        11. Review the appropriateness of organizational, personnel and supervision arrangements at the entity for the promotion of good governance;

       12. Assess and review the adequacy of actions to be taken by management in response to internal audit reports and recommendations and those made by the Auditor General;

       13. Carry out annual risk assessment process

       14. Carry out special investigative assignments on alleged financial irregularities; and

       15. Providing advisory services in relation to financial and other control issues. Prepare written audit reports detailing issues identified and recommendations for remediation

       16. Prepare written audit reports detailing issues identified and recommendations for remediation

       17. Perform any other duties that senior management may direct to him/her to do

       VIII.    Periodic Assessment

       IA shall develop and maintain a quality assurance and improvement program that covers all aspects of its activities. The Chief of IA periodically assesses whether the purpose, authority, and responsibility, as defined in Government Internal Audit Charter, continue to be adequate to enable IA to accomplish its objectives.

       IX.   Application procedure

       Interested individuals may submit letter of application, curriculum vitae, and relevant certified academics credentials addressed to the undersigned. Application and accompanying documents must be submitted online on the following e-mail address:  recruitment@mininfra.gov.rw .Only shortlisted candidates will be invited for interviews.  Deadline for submission is 22nd June 2012.

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